Locally-Funded Employee Forms
Please refer to the Payroll Costs Sheet for wage and benefit cost information. This includes updated information for 2018.
The forms below are needed any time a new employee is hired. Please be sure to update any master forms your school or church may keep on file, as some of these forms have changed. Additional paperwork is necessary if an employee will be working more than 20 hours per week on a regular basis, as they will be eligible for retirement benefits. Please contact the Human Resources Department at 503.850.3510 if you are planning to hire a minor, or have any other questions. If you plan to mail the completed forms, we find it is often helpful to talk through the forms before mailing to make sure everything is correctly filled out.
Completed paperwork for should be faxed to Keri Self at 503.850.3410 or mailed to the following address:
Attn: Human Resources
Oregon Conference of SDA
19800 Oatfield Road
Gladstone, OR 97027
For school employees, completed paperwork should be sent to the Education Department.
Local Staff Employment Checklist: This form offers some guidelines for the hiring process, and does not need to be returned to HR.
Locally Funded New Hire Request Form: The pastor or treasurer should complete this form and submit it to the conference before work begins.
Employment Application: This includes basic information that we should have on file for all employees. Even though the form is interactive, applicants must print the form in order to sign.
I-9 Form (Expires 8/31/19): This form must be completed within 3 days of an employee's start date. The new employee should fill out Section 1 on the first page. The treasurer or pastor should complete Section 2 and the Certification Section (page 2). The person who signs the Certification Section must have viewed the original documents presented by the employee. (The list of acceptable documents is on the last page of the form.) Please send a clear and legible copy of the documents used to confirm employment eligibility (passport, driver's license, etc.).
2019 W-4 Form: Employee should put withholdings in Line 5, or write Exempt in Line 7. Only one of these lines should be filled in.
2019 Oregon W-4 Form: If an employee would like separate withholdings for Oregon, please provide this form.
Background Check Authorization: We run a background check for all new employees and returning employees who have not been paid for the last six months. The address provided must be the physical address (no PO Box). Please make sure all four questions are answered.
Direct Deposit Form: The employee will need to complete this form if they wish to be paid through direct deposit. Please remember to include either a voided check or printout from the bank including the routing number and account number, or your payment will not be processed through direct deposit.
Sick Leave Notice: This is a required notice all employees must sign and return.
EEO Form: We are an equal opportunity employer and must report to the federal government the race, ethnicity, and gender composition of our workforce. This is a voluntary report and will not affect any terms or conditions of employment.
Parent/School Authorization: This form must be completed for minors working at Washington entities while school is in session. Please use this Parent Authorization instead if minor will be working only while school is not in session.